Privacy Policy  
Last updated: [2025-10-01]  
The Career Guidance Unit, University of Peradeniya (“we,” “our,” or “us”)  
operates the Career Counselling Portal – CCP (“Service”). This Privacy Policy  
explains how we collect, use, and protect your information when you use our Service.  
1. Information We Collect  
When you use our Service, we may collect the following types of information:  
Personal Information from Google Sign-In  
Your name, email address, and profile picture (as provided by Google).  
Appointment Information  
Details you provide when booking or managing appointments (such as date, time, and counselor). 
Technical Information  
IP address, browser type, and usage data automatically collected when  
you access our Service.  
2. How We Use Your Information  
We use the collected information for the following purposes:  
To authenticate your identity via Google Sign-In.  
To manage and display your appointments.  
To provide, maintain, and improve our Service.  
To communicate important updates or changes related to your appointments.  
To comply with legal obligations.  
We do not sell or rent your personal information to third parties.  
3. Cookies and Tracking Technologies  
We use cookies and similar technologies to improve your experience on our Service.  
Authentication cookies: Used to keep you signed in for up to 7 days, so you  
don’t have to log in each time.  
Preference cookies: May store your preferences for a smoother experience.  
Analytics cookies (if used): May help us understand how users interact with  
the Service.  
You can control or delete cookies through your browser settings. Disabling cookies  
may limit functionality (e.g., automatic login).  
4. Sharing of Information  
We may share your information only in the following cases:  
With Service Providers: Trusted technical providers within the university who  
help us operate the Service.  
For Legal Compliance: When required to comply with laws, regulations, or  
official university/government requests.  
With Your Consent: If you explicitly authorize us to share information.  
5. Data Security  
We implement reasonable security measures to protect your personal information.  
However, no method of transmission or storage over the Internet is 100% secure.  
6. Data Retention  
Your personal information and appointment records are stored in databases located  
on servers within the University of Peradeniya. Data retention and management  
follow the general policies of the university on data governance.  
7. Third-Party Services  
Our Service integrates with Google Identity Services for login. When you sign in  
using your Google account, Google’s Privacy Policy also applies.  
8. Your Rights  
You have the right to:  
Access the personal data we hold about you.  
Request correction of inaccurate information.  
Request deletion of your data, subject to university data policies.  
Withdraw your consent to data processing at any time.  
To exercise these rights, please contact us at cguoffice@gs.pdn.ac.lk.  
9. ChildrenÂ’s Privacy  
Our Service is not directed to children under 13. We do not knowingly collect personal  
information from children.  
10. Changes to This Privacy Policy  
We may update this Privacy Policy from time to time. The latest version will always be  
available on this page with the “Last updated” date.  
11. Contact Us  
If you have any questions about this Privacy Policy or how your data is handled,  
please contact us:  
Career Guidance Unit, University of Peradeniya  
Email: cguoffice@gs.pdn.ac.lk  
Website: https://site.pdn.ac.lk/cgu/  
Terms of Service  
Last updated: 2025-10-01  
Welcome to the Career Counselling Portal (CCP) operated by the Career  
Guidance Unit, University of Peradeniya (“we,” “our,” or “us”). By  
accessing or using our Service, you agree to the following Terms of Service.  
1. Use of the Service  
The Service is provided to students and authorized users of the University of  
Peradeniya for the purpose of managing career counselling appointments.  
You agree to use the Service only for lawful purposes and in accordance with  
university policies.  
You are responsible for maintaining the confidentiality of your account and login credentials. 
2. User Responsibilities  
By using this Service, you agree to:  
Provide accurate and complete information when booking or managing  
appointments.  
Not misuse the Service for unauthorized access, data extraction, or disruption of  
university systems.  
Respect the rights and privacy of other users and counselors.  
3. Data Collection and Privacy  
Your use of the Service is also governed by our Privacy Policy, which explains how  
we collect, use, and safeguard your data.  
4. Availability of Service  
We strive to keep the Service available and reliable, but we do not guarantee  
uninterrupted access.  
The university reserves the right to modify, suspend, or discontinue the Service  
at any time without notice.  
5. Limitation of Liability  
The Service is provided on an “as is and “as available” basis.  
The Career Guidance Unit and the University of Peradeniya shall not be held  
liable for any direct, indirect, or incidental damages resulting from your use of  
the Service.  
6. Changes to the Terms  
We may update these Terms of Service from time to time. The latest version will  
always be available on this page with the “Last updated” date.  
7. Governing Law  
These Terms are governed by the policies and regulations of the University of  
Peradeniya and the applicable laws of Sri Lanka.  
8. Contact Us  
If you have any questions about these Terms of Service, please contact us:  
Career Guidance Unit, University of Peradeniya  
Email: cguoffice@gs.pdn.ac.lk  
Website: https://site.pdn.ac.lk/cgu/